Engagement Proposal

January 21, 2026

Prepared For

Strategic Office Partners

Attn: Brian Le

Prepared By

Altiro LLC

Multifamily Asset & Acquisition Systems

Subject

Institutional-Grade Multifamily Underwriting & Asset Management Model

A phased, gated engagement to deliver a reliable monthly operations model with institutional-grade acquisition underwriting.

Executive Summary

Current Problem: Model instability, lease-up logic breaks, and performance issues are undermining confidence in acquisition and asset management decisions.
Our Approach: Phased, gated, and risk-managed delivery. Eliminates uncertainty before committing to a full build.
What You Get: A reliable monthly ops model combined with institutional-grade acquisition underwriting.
What Happens Next: Paid discovery produces a fixed build price with defined assumptions and architecture.

Current State & Problem Definition

  • 1.Excel model takes 15–30 minutes to load/save and can crash mid-analysis
  • 2.Lease-up, rollover, and operational logic does not consistently reconcile
  • 3.Granularity is required (unit-level) but currently creates instability
  • 4.Downstream impacts: unreliable exits, IRRs, and go/no-go decisions

The issue is not sophistication. It's that the current model cannot reliably support real-world operational mechanics.

Key Risks (Why Discovery Is Required)

Model Logic Risk

Lease-up, turns, collections, concessions

Data Architecture Risk

Unit-level vs hybrid performance tradeoffs

Excel Performance Risk

Calculation and memory limits

Adoption Risk

Usability by acquisitions + AM team

Rebuild Risk

If assumptions are guessed instead of defined

Scope Creep Risk

Undefined boundaries lead to endless revisions

Discovery exists to eliminate these risks before committing to a full build.

Phased Delivery Plan

What Discovery Is

A paid, 4-6 week sprint to remove uncertainty before committing to a full build. We extract your actual workflows, translate them into clear assumptions and system behavior, and design a model architecture that works at scale. The output is a build-ready specification and delivery plan — not a model.

What Discovery Is Not

Open-ended workshops, brainstorming, exploratory consulting, or unpaid work. If it feels vague or meeting-heavy, it has failed.

Structure

5-8 meetings total. Work happens offline. Meetings exist only to extract operational truth, review outputs, and approve next steps.

Deliverables

Assumptions document, proposed model architecture, performance constraints, validation results (if applicable), and fixed-price proposal for full build.

Timeline: 4–6 weeks
Discovery
$25,000(fixed)

Duration: 4-6 weeks

  • Requirements documentation
  • Assumptions dictionary
  • Architecture blueprint
  • Future-state performance expectations

Discovery Deliverables

  • Requirements & assumptions dictionary
  • Lease-up, collections, capex, and exit logic definitions
  • Model architecture blueprint (tab structure + calc strategy)
  • Non-functional requirements & scalability considerations
  • Build plan with timeline and cost ranges for next phases

Gate to Phase 2

  • Client sign-off on assumptions and architecture
  • Performance criteria defined
  • Fixed-price estimate produced for next phase

Post-Discovery (Indicative Only)

Following Discovery, we will propose a phased implementation plan tailored to the validated requirements, assumptions, and architecture.

Depending on scope and risk profile, implementation may include an initial prototype or validation phase, followed by a production-ready system build and optional ongoing support.

Final phase structure, timelines, and fixed-price estimates will be defined and presented at the conclusion of Discovery.

Phase 2Prototype & Backtesting
Phase 3Production Model Build
Phase 4Ongoing Support

ROI & Value Justification

Time Savings

Eliminating crashes, long recalc times

Reduced Modeling Error Risk

Reliable outputs for go/no-go decisions

Faster Scenario Iteration

Quick turnaround for bids and IC memos

Institutional Repeatability

Consistent process across deals

Recovered Time + Decision Speed

Current State

  • Model takes 15–30 minutes to load/save
  • Crashes cause lost work and re-runs
  • Analysts avoid running sensitivities because it's painful

Conservative Assumptions

  • 2 users (Brian + associate)
  • 2 hours/week per person lost to slow recalcs, crashes, re-running scenarios
  • Blended fully-loaded cost: $150/hour

The Math

2 people × 2 hrs/week = 4 hrs/week→4 hrs × $150 = $600/week→$600 × 50 weeks = $30,000/year

Even under conservative assumptions, eliminating model instability and slow recalculation recovers ~$30k per year in analyst time alone, before accounting for improved decision quality or avoided errors.

How Decisions Are Made (Gated Engagement)

Each phase reduces risk before the next commitment
No obligation to proceed beyond any phase
Pricing becomes more precise as uncertainty is removed

Next Steps

  1. 1Confirm intent to proceed with Discovery
  2. 2Schedule kickoff call
  3. 3Provide current model + sample deal data